About the National Multifamily Housing Council
Based in Washington, D.C., NMHC is a national association representing the interests of the larger and most prominent apartment firms in the U.S. NMHC advocates on behalf of rental housing, conducts apartment-related research, encourages the exchange of strategic business information, and promotes the desirability of apartment living. NMHC's members are the principal officers of firms engaged in all aspects of the apartment industry, including ownership, development, management, and financing. More information about the Council is available at www.nmhc.org.
Position Summary
The National Multifamily Housing Council is seeking a full-time Coordinator of Meetings. The primary focus for the position is to assist with advance and onsite logistics for NMHC meetings throughout the year. The ideal candidate is a driven, detail-oriented team member who is passionate about meeting and conference planning.
Responsibilities:
Duties include, but are not limited to:
- Assist the Meetings Department with the coordination of all NMHC meetings and conferences, both in advance and on-site (whether virtual or in-person).
- Maintain speaker grid, photos, bios and forms.
- Developing and maintaining internal agendas for NMHC meetings
- Research and coordinate various vendor services for NMHC meetings/conferences, including, but not limited to transportation, floral, signage and shipping.
- Collaborate with NMHC’s Associate Director of Web & Digital Experience to ensure the NMHC’s meeting web pages are up to date
- Assist with populating and maintaining the meeting app(s), as needed.
- Collect, track, and manage staff travel information and coordinate staff housing with the hotel for various NMHC meetings.
- Prepare and send meeting-related emails as needed through Marketo or specified email system.
- Assist with post-meeting wrap-up, such as writing debrief notes, processing vendor invoices, and tracking post-event historical information.
- Support digital programs (virtual meetings and events) and special events, as needed.
- Assist in researching hotels/venues for NMHC meetings and small special events.
- Develop and maintain an industry events calendar
- Provide administrative support including filing documents in SharePoint, responding to telephone and email inquiries, developing PowerPoint slides and loops, tracking event RSVPs, developing Excel spreadsheets, managing and packing conference shipments and other projects as assigned.
Skill and Knowledge Requirements:
- Bachelor’s degree required.
- CMP designation a plus but not required.
- Two to three years of direct meeting coordination experience required, including some experience working on virtual meetings. Relevant association work a plus.
- Possess exceptional PC skills, especially Microsoft Office suite (Excel, Outlook, PowerPoint, SharePoint, Teams, Word, etc.) and Zoom. Familiarity with iMIS and Photoshop a plus.
- Above average organizational, time management and inter-personal skills.
- Ability to be an excellent team player as well as work independently with minimal supervision.
- Must be able to travel nationally to meetings, including some weekends.
Reports To:
This position reports directly to NMHC's Vice President of Meetings.
Salary:
Competitive salary, depending upon experience. NMHC offers a professional work environment with a competitive salary and benefits package.
Application Instructions:
To apply for this position, please submit the following materials:
- Cover Letter
- Resume
- Salary Requirements
Send materials electronically to hr@nmhc.org.
Please use the following subject line when submitting materials: Coordinator, Meetings - [Your Last Name]
Only email applications will be accepted. No phone calls please.
You will be contacted only if selected for an interview.
The National Multifamily Housing Council is an equal opportunity employer
