The attendee list is not currently available and will be published online once registration opens on June 11, 2019.
Non-member exhibitor companies must be registered as an attendee for Conference in order to view the list. NMHC member companies have access to the attendee list online at any time.
If you are interested in sending a direct mail piece to conference registrants before or after the conference, please view the "Direct Mailing" section of this page.
Personnel who are strictly attending the conference for exhibit set-up and dismantle only and are not attending the conference do not need to register, but they will only be permitted on the show floor during set-up and dismantle times (found in the "Expo Hours" section of this page.)
If these individuals will be servicing your booth throughout the entire conference, then you will need to register them. Badges will be required for all individuals to access the show floor after 3:00 PM on Monday, November 11th.
All individuals attending the conference from your company must register for a badge via the NMHC OPTECH web page (opening June 11th). Submitting a booth request form does not automatically register you (or anyone else from your company) as an attendee for the conference.
Exhibitors receive 3 free, full conference badges per 10’x10’ booth. Start-Ups Center exhibitors receive 1 free, full conference badge per kiosk. Additional registrations are $600 each (members)/$1,200 each (non-members).
Exhibits must be staffed during official expo hours, except for designated “quiet hours”. The expo is closed at all other times. For security purposes, exhibitors may not stay in their booth when the expo is closed. Exhibitors may access their booth 30-minutes before the opening of each expo session. Exhibitors will have 15-minutes to wrap up conversations and close their booth following the end of the reception on Monday, November 11th.
Please contact firstname.lastname@example.org for assistance if you encounter any issues while registering.
Exhibit Set-up Personnel: Personnel who are strictly attending the conference for exhibit set-up and dismantle only and are not attending the conference do not need to register, but they will only be permitted on the show floor during set-up and dismantle times (found in the "Expo Hours" section of this page.) If these individuals will be servicing your booth throughout the entire conference, then you will need to register them. Badges will be required to access the show floor after 3:00 PM on Monday, November 11.
Official Conference Badge Policy: For security purposes, attendees are required to wear an official NMHC OPTECH Conference badge at all times during the conference. Exhibitors may wear company badges in their booth, but we ask that you still continue to wear the OPTECH badge. Individuals who are not officially badged will not be permitted to enter or remain in sessions or the Expo.
The Exhibitor Services Kit is not yet available and will be released to exhibitors approximately 90 days prior to the conference.
It is important that exhibitors do not place show orders with any vendor prior to receiving the official Exhibitor Services Kit from NMHC. Please view the "Unauthorized Solicitation Notice" section on this page for more information.
Exhibitors, sponsors, and other attendee companies may not take 10 or more attendees off the show floor for private events (on-site or off-site) during official Expo hours. Exhibitors and sponsors found in violation will be penalized. NMHC’s policy on suitcasing and outboarding, and off show floor exhibitor entertaining can be viewed here.
Please read the policy in advance of arriving on show site. If you or someone from your team witness violations taking place during the conference, please advise NMHC staff immediately.
Exhibitors wishing to hold private events on-site at the Hilton Anatole after Expo hours must also be an NMHC Conference Sponsor (exhibits and sponsorships are separate items). Exhibitors who host unapproved events at the Hilton Anatole will be charged the minimum conference sponsorship fee of $10,000 and may result in expulsion from the conference.
If your company would like to host a private subgroup event during OPTECH, please complete and submit the 2019 Subgroup Event Request Form. Event start-times cannot conflict with NMHC programming. Please consult the NMHC OPTECH agenda prior to submitting your form.
Expo Hours & Location
The Expo will take place on Monday, November 11 and Tuesday, November 12 in Trinity I Ballroom.
Expo Hours are as follows. The preliminary OPTECH Conference agenda will be released later in June.
Monday, November 11, 2019:
Reception: 5:45 - 7:00 PM
Tuesday, November 12, 2019:
Expo Open: 10:30 AM - 6:30 PM
Coffee Break: 10:30 AM - 11:15 AM
Lunch: 12:15 PM - 1:30 PM
Quiet Hours (new): 2:30 - 5:00 PM
Reception: 5:00 PM - 6:30 PM
Please see the "Quiet Hours" section of this page for details.
Note: For security reasons, the trade show floor will be closed during non-exhibit hours. Do not leave personal items in your booth. Re-entry or staying in booths during non-exhibit hours is prohibited. Exhibitors may access their booth 30 minutes prior to the start time of each expo session.
Expo hours and conference agenda are subject to change. Please check the NMHC OPTECH web page for updates.
Height Restrictions for Hanging Signs (20’x20’ booths and larger only)
Exhibitors who purchase an island booth space may use hanging signs. Height restrictions are between 16’ and 19’ depending on booth location. More info will be released in the Exhibitor Services Kit, approximately 90 days out from the event.
Daytime meeting rooms are not available for rental during the conference.
New this year, “Quiet Hours” will take place in the Expo on Tuesday, November 12, from 2:30 PM – 5:00 PM. During this time, the Expo will remain open, but exhibitors are not required to remain in their booths, allowing them the opportunity to attend and network within the conference sessions taking place. Exhibitors who opt to remain in their booths may use this downtime to schedule meetings or longer demos, catch up on work, or simply take a break and relax. NMHC will provide each exhibitor with a small “away” sign to display in their booth if they wish to leave during this time. Exhibitors may also bring their own “away” signs for their booth. Exhibits will again require to be staffed for the Reception, beginning at 5:00 PM. Valuables and personal items must be secured before leaving the booth unattended. NMHC is not liable for lost or stolen items.
The official CFP process for OPTECH is closed. To submit yourself or a company representative as a speaker or to submit a session idea, please visit our CFP site: https://www.nmhc.org/meetings/meetings-pages/call-for-proposals-nmhc-conference-education-sessions/.
Exhibitors must be cautious of companies engaging in phishing attempts and unauthorized solicitations for anything including, but not limited to, hotel rooms, AV equipment rental, meeting attendee/membership contact lists, etc. Solicitation from firms claiming to have such amenities are illegal and fraudulent. NMHC reminds its attendees/exhibitors that we have no affiliation with any of these firms and that we do not sell our member/attendee lists or contact information. NMHC will alert exhibitors if we hire a company to act on our behalf. Please contact us with any questions or if you receive any such communication from a company soliciting you.
Exhibits and Sponsorship:
Melissa Rowan, Director, Sponsorships, Exhibits and Member Experience:
NMHC Membership Team
Sarita de la Torre, Meetings Coordinator
Subgroup Events, Meeting Rooms, Suites:
Jennifer Angebranndt, Vice President, Meetings
NMHC Programs Team