Gaylord National Resort & Convention Center
National Harbor, MD
This event is open to both Members and Non-members of NMHC.
Mandatory COVID-19 Vaccination Policy
for OPTECH 2021
NMHC will be requiring all attendees to be fully vaccinated. Attendees may submit vaccination proof now, or learn more about the requirement.
We will make decisions on additional precautionary measures closer to the date of the event in accordance with the latest CDC guidance, local requirements, and hotel policies.
The NMHC OPTECH Conference & Expo offers an unparalleled educational and networking environment with exclusive peer-to-peer roundtables, property and revenue management workshops, and cutting edge content and speakers. Explore new operations and technology-related products and services in the robust exhibit hall.
Who Attends? Open to NMHC members and non-members, the conference is geared toward decision-making executives. Over 1,000 CEOs, COOs, CTOs, CIOs, VPs, etc. attend.
Where? This year's OPTECH takes place at the newly renovated Gaylord National Resort & Convention Center in National Harbor, Maryland - just south of Washington, DC. Learn more about visiting National Harbor >>>
Chairs Circle
Friends of the Council
Silver Sponsor
Conference Registration
Registration sponsored by
NMHC’s OPTECH Conference & Expo is open to NMHC members and non-members. Conference attendance fees or waivers do not include hotel room charges. Register now >>>
The registration policy is as follows:
| Member/Sponsor Type | Comp Registrations | Additional Paid Registration |
|---|---|---|
|
Executive Committee Members |
3 |
$600 each |
|
Board of Directors Members |
1 |
$600 each |
|
Advisory Committee Members |
0 |
$600 each |
|
Non-members |
0 |
$1,200 each |
|
2022 Chair’s Circle Sponsors |
6 additional registrations |
$600 each |
|
2022 Friends of the Council Sponsors |
4 additional registrations |
$600 each |
|
Gold Conference Sponsors |
2 additional registrations |
$600 each |
|
Silver Conference Sponsors |
1 additional registration |
$600 each |
|
2022 DEI Founder Sponsors |
4 additional registrations |
$600 each |
|
2022 DEI Investor Sponsors |
2 additional registrations |
$600 each |
|
2022 DEI Supporter Sponsors |
1 additional registration |
$600 each |
|
Exhibitors (Members) |
3 registrations per 10' x 10' booth; Startups/New Exhibitor Kiosks receive 2 registrations per kiosk. |
$600 each |
|
Exhibitors (Non-Members) |
3 registrations per 10' x 10' booth; Startups/New Exhibitor Kiosks receive 2 registrations per kiosk. |
$1,200 each |
Member registration is contingent upon dues being current. NMHC reserves the right to close meeting registration should interest exceed availability.
NMHC's Policies on "Suitcasing", "Outboarding" and “Off Show Floor Exhibitor Entertaining”
In order to protect our valued exhibitors and the investment they have made to participate in the 2021 NMHC OPTECH Conference & Expo, show rules strictly prohibit solicitation by attendees or non-attendees (NMHC members and non-members alike) who transact business at the exposition or in the Gaylord National Resort & Convention Center and do not have exhibit booths. Please click here to download and read the full policy.
Meeting Registration Cancellation Policy
Meeting registration cancellations must be sent in writing to NMHC. Written requests for meeting cancellation refunds received prior to ten (10) business days before the start of the meeting are entitled to a full refund, minus a processing fee of $250. No meeting cancellation refunds will be granted within ten (10) business days prior to meeting commencement.
Questions?
- Registration: Membership at membership@nmhc.org
Mandatory COVID-19 Vaccination Policy
Since the start of the pandemic, the health and safety of our event attendees and staff has been our top priority. Given the evolving nature of COVID and the size of this event, we are updating our health and safety protocols to require all attendees to be fully vaccinated. Per U.S. Centers for Disease Control and Prevention (CDC) guidelines, people are considered fully vaccinated two weeks after their second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson's Janssen vaccine.
Attendees who registered before September 15 when this policy was put in place can request a refund or a waiver for medical/disability reasons by October 8. See below.
- To be considered fully vaccinated for OPTECH 2021, attendees must have gotten their second Pfizer/Moderna shot or single J&J shot by October 24.
- All attendees will need to upload their vaccination information to our third-party Health Screening Provider by Friday, November 5. Alternatively, you can bring your vaccination records to our onsite Health Screening station.
- If you are not able to show proof of vaccination prior to attending or at the Health Screening station, you will not be permitted to attend the event.
- IMPORTANT: Attendees who previously attended NMHC’s Annual Meeting in June, NMHC's Fall Meeting in September, or NMHC's Student Housing Conference in October, will still have to re-submit their vaccination records. To protect your privacy, our Health Screening company does not retain records from previous events and destroys them once they have been reviewed.
Limited Refund Policy for Pre-September 15 Registrants
- If you registered before September 15 when this policy was enacted, you are entitled to request a full refund or submit a request for a waiver to the requirement. Those requests must be submitted before October 8.
- To request a refund: Contact membership@nmhc.org.
Exemption Request for Medical/Disability Reasons
- You have until October 29 to request an exemption from our mandatory vaccine policy because you have a qualifying medical condition or disability under the Americans with Disabilities Act.
- To submit a request, complete this form and return it to accommodationrequest@nmhc.org by Friday, October 29.
- Those who are approved for an exemption must provide a negative PCR test within 72 hours of the event and complete a daily health check onsite.
- If you are not approved, you will be eligible for a full refund.
Submitting Proof of Vaccination
- To submit your vaccination records, please go to https://mgl.ud.net/fmi/webd/nmhc_optech by Friday, November 5.
If you prefer to verify your vaccination onsite, you can bring proof with you to the Safe Expo Screening Area when you arrive to the event. - You will receive an approved or declined email from our Health Screening company.
- Record Declined: Resubmit your record or contact our Health Screening company.
- Record Approved: Bring your approval email with QR code to the Health Screening Station.
- Scan your QR code.
- Receive your Fast Vax Pass for the remainder of the meeting.
Additional Health and Safety Measures
We will make decisions on additional precautionary measures closer to the date of the event in accordance with the latest CDC guidance, local requirements, and hotel policies.
Hotel Reservations
Gaylord National Resort & Convention Center
201 Waterfront St,
National Harbor, MD 20745
301/965-4000
New Housing Process!
NMHC has set aside a block of rooms for meeting attendees. Room reservations should be made directly online with our event housing management team, Staged Right Events. Please make your reservation before Wednesday, October 13. The group room rates start at $269 single/double occupancy per night. Note: Do not contact the Gaylord directly.
All reservations will be charged a one-night deposit at the time of confirmation. You can email info@stagedrightevents.com if you require a folio from the hotel for the charge.
Reserve Hotel Room
Hotel Room Cancellations
Reservations can be cancelled without penalty on or before October 15, 2021. After October 15, 2021, a non-refundable deposit equal to one night room, will be charged to the credit card on file.
All hotel cancellation requests must be emailed to info@stagedrightevents.com.
Reservation Changes and No Shows
Any changes to your arrival and departure date are subject to availability at the time of your change request; otherwise, additional room and tax penalties will apply and will be charged to the card on file. You will receive an updated confirmation with your change once the reservation is updated.
All changes must be emailed to info@stagedrightevents.com 72 hours prior to your confirmed arrival date.
Guests that do not check in on their confirmed arrival date will be classified as a no show and their reservation will NOT be able to be reinstated. No-shows may be charged additional penalties and if there is no prior notification of a date change at least 72 hours prior to arrival.
Waitlist/Overflow Rooms
We anticipate selling out our entire room block at the group rate at the Gaylord National Resort & Convention Center. If your dates are unavailable via the housing site, please contact Staged Right Events info@stagedrightevents.com. They may be able to request additional rooms or provide a waitlist option, if needed.
IMPORTANT NOTICE: Don't get lured in. In the past, sleeping room wholesalers have contacted exhibitors/attendees offering great deals on a hotel room for the NMHC OPTECH Conference & Expo. While it is not illegal for a travel firm or booking agent to solicit potential customers, it can be difficult to determine the legitimacy of offers from these organizations. Those who opt for alternatives through official NMHC channels to get other negotiated rates may find themselves at risk. NMHC reminds its attendees/exhibitors that we have no affiliation with any soliciting room brokers.
Ground Transportation
Gaylord National Resort & Convention Center is approximately 7.7 miles from Ronald Reagan National Airport and 35 miles from Dulles International Airport. For those of you arriving by air, you have the following alternatives for ground transportation:
- A taxi from Ronald Reagan National Airport will cost approximately $30-40 each way and will take approximately 20-25 minutes, depending on traffic. A taxi from Dulles International Airport will cost approximately $85-90 each way and will take approximately 45-50 minutes, depending on traffic.
- If you plan on using a Ride App for pick up (Uber/Lyft) both Ronald Reagan National Airport and Dulles International Airport have dedicated areas for you to meet your driver. For Ronald Reagan National Airport, private pick-up is located on the third (outer) curb outside of Terminal A and on the Terminal B/C Baggage Claim Level (level 1) outer roadway curb. For Dulles International Airport, these pick-ups will be located on the lowest level of the airport. It is located outside of the baggage claim, accessible via Doors 2, 4 or 6.
- For attendees driving and parking at the hotel, self-parking is $14/hour and $30/day and valet parking is $49/day. Rates are subject to change.
Where is National Harbor?
National Harbor is located on the banks of the Potomac River, just south of Washington, DC.
Learn more about National Harbor >>>
Questions?
If you have any questions, please do not hesitate to contact the following:
- Registration: NMHC's Membership Department at 202/974-2300 or at membership@nmhc.org
- Hotel Information: Staged Right Events at 954/404-8252 Monday to Friday, 9AM – 5PM ET or info@stagedrightevents.com
Sponsorship Packages
NMHC offers a variety of sponsorship packages and opportunities to increase your visibility, maximize your exposure, and drive traffic to your booth.
Sponsorships are available to NMHC member firms only. Not a member? Join here. The deadline to sponsor this conference is Friday, September 17, 2021.
Exhibit opportunities may also be available and not included in sponsor packages. Exhibits are available to members and non-members. Click here to view exhibit information. Exhibit sales are not yet open.
Conference Sponsorship Levels and Benefits
| Chair's Circle (CC) | Friends of the Council (FOC) | Silver Sponsor | |
|---|---|---|---|
| Standard Rate (Members Only) | Contact sponsorships@nmhc.org for pricing and additional benefits. | $12,500 | |
| Exhibitor Rate (Members Only) | $10,000 | ||
| Complimentary conference registration(s) | 6 | 4 | 1 |
| Logo displayed on sponsor signage on-site | ✔ | ✔ | ✔ |
| Logo included in the scrolling PowerPoint loop displayed before the start of each general session | ✔ | ✔ | ✔ |
| Logo and company profile published in conference app | ✔ | ✔ | ✔ |
| Logo included in pre-conference marketing emails | ✔ | ✔ | ✔ |
| Logo included on conference web pages | ✔ | ✔ | ✔ |
| Select a sponsorship item from list of available opportunities (contact sponsorships@nmhc.org for the list of oppportunities.) | Any tier (up to 4 items*) | Any tier (up to 2 items*) | Silver tier only (1 item) |
| Eligible to host an evening event at the hotel (Subgroup Event Request Form Due October 8; Event space assigned in order forms are received.) | ✔ | ✔ | ✔ |
| Online exhibitor profile upgrade (benefit applies to exhibiting sponsors only; contact sponsorships@nmhc.org for a list of opportunities.) | Upgrade Level 3 | Upgrade Level 2 | Upgrade Level 1 |
| Receive discount on exhibit space pricing (benefit applies to exhibiting sponsors only) | 10% | 5% | |
| One (1) placement in pre-conference "Sponsor Spotlight" Email | ✔ | ||
Sponsorship benefits, items, and conference agenda are subject to change.
To confirm sponsorship for this conference, please complete and submit the 2021 NMHC OPTECH Conference & Expo Sponsor Contract. Please contact Melissa Rowan at sponsorships@nmhc.org with any questions.